The Day Sheet · draft one
Planned for Saturday, May 8, 2027 · sunset about 8:15 p.m.
- Hair and makeup
- 12:15 p.m.
- Ceremony
- 5:30 p.m.
- Sunset
- 8:15 p.m.
- Dancing
- 2 h 05 min
- 12:15 p.m.Hair and makeup beginsChairs: 6 · artists: 22 h 30 min
- 12:30 p.m.Production crew loads in: light, drape, floor1
- 1:30 p.m.Florals start the ceremony site
- 1:45 p.m.Photographer arrives for details and the dress2
- 2:15 p.m.Bouquets and boutonnières to the suite
- 2:30 p.m.Catering kitchen opens
- 2:45 p.m.Getting dressed25 min
- 3:15 p.m.First look15 min
- 3:30 p.m.DJ sets ceremony sound
- 3:30 p.m.Portraits, the two of you35 min
- 4:05 p.m.Wedding party portraits30 min
- 4:15 p.m.Light and sound check
- 4:45 p.m.Officiant arrives, mic check
- 4:50 p.m.Out of sight before guests arrive40 min
- 5:00 p.m.Guests arrive, prelude music30 min
- 5:30 p.m.Ceremony25 min
- 5:55 p.m.Cocktail hour1 h
- 6:00 p.m.Family photos20 min
- 7:00 p.m.Grand entrance5 min
- 7:05 p.m.Dinner55 min
- 7:45 p.m.Ten minutes of sunset portraits310 min
- 8:00 p.m.Toasts15 min
- 8:15 p.m.First dance, then parents15 min
- 8:15 p.m.Sunset
- 8:30 p.m.Dancing2 h 05 min
- 9:15 p.m.Cake10 min
- 10:35 p.m.Last dance5 min
- 10:45 p.m.Sparkler exit10 min
- 11:00 p.m.Venue clear, our crew strikes the room
Planner’s notes
- 1
Our production crew loads in at 12:30 p.m., so light, drape and the dance floor are finished before the florist sets the last table.
- 2
Photo coverage runs 9 h 10 min. Most packages are eight hours, so we would start the photographer at 2:55 p.m.
- 3
At 7:45 p.m. we borrow you for ten minutes of sunset portraits, during dinner.
A demo timeline for a fictional planner. Sunset is calculated for Fort Worth on the second Saturday of the month.