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Ottoline Lane Weddings is a fictional business. A Live Industry Staging Model of the Vellum architecture by DangUIUX.

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Ottoline LaneWeddings & quinceañeras · produced
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Weddings and quinceañeras · planned and produced · Dallas–Fort Worth

Every minute, every light, already placed.

Move the ceremony, or switch to a quinceañera and move the Misa. Hair and makeup, our production crew, every vendor and the sunset move with it.

Celebration
5:30 p.m.
First look
In hair and makeup
6
Exit
Venue ends at

Send me this timelineOr ask about your date

The Day Sheet · draft one

Planned for Saturday, May 8, 2027 · sunset about 8:15 p.m.

Hair and makeup
12:15 p.m.
Ceremony
5:30 p.m.
Sunset
8:15 p.m.
Dancing
2 h 05 min
  1. 12:15 p.m.Hair and makeup beginsChairs: 6 · artists: 22 h 30 min
  2. 12:30 p.m.Production crew loads in: light, drape, floor1
  3. 1:30 p.m.Florals start the ceremony site
  4. 1:45 p.m.Photographer arrives for details and the dress2
  5. 2:15 p.m.Bouquets and boutonnières to the suite
  6. 2:30 p.m.Catering kitchen opens
  7. 2:45 p.m.Getting dressed25 min
  8. 3:15 p.m.First look15 min
  9. 3:30 p.m.DJ sets ceremony sound
  10. 3:30 p.m.Portraits, the two of you35 min
  11. 4:05 p.m.Wedding party portraits30 min
  12. 4:15 p.m.Light and sound check
  13. 4:45 p.m.Officiant arrives, mic check
  14. 4:50 p.m.Out of sight before guests arrive40 min
  15. 5:00 p.m.Guests arrive, prelude music30 min
  16. 5:30 p.m.Ceremony25 min
  17. 5:55 p.m.Cocktail hour1 h
  18. 6:00 p.m.Family photos20 min
  19. 7:00 p.m.Grand entrance5 min
  20. 7:05 p.m.Dinner55 min
  21. 7:45 p.m.Ten minutes of sunset portraits310 min
  22. 8:00 p.m.Toasts15 min
  23. 8:15 p.m.First dance, then parents15 min
  24. 8:15 p.m.Sunset
  25. 8:30 p.m.Dancing2 h 05 min
  26. 9:15 p.m.Cake10 min
  27. 10:35 p.m.Last dance5 min
  28. 10:45 p.m.Sparkler exit10 min
  29. 11:00 p.m.Venue clear, our crew strikes the room

Planner’s notes

  1. 1

    Our production crew loads in at 12:30 p.m., so light, drape and the dance floor are finished before the florist sets the last table.

  2. 2

    Photo coverage runs 9 h 10 min. Most packages are eight hours, so we would start the photographer at 2:55 p.m.

  3. 3

    At 7:45 p.m. we borrow you for ten minutes of sunset portraits, during dinner.

A demo timeline for a fictional planner. Sunset is calculated for Fort Worth on the second Saturday of the month.

Who is on site, hour by hour

Working the daySetup or teardown

  • Ottoline Lane12:00 p.m. – 12:00 a.m.

  • Production crew12:30 p.m. – 1:00 a.m.

  • Hair and makeup12:15 p.m. – 5:25 p.m.

  • Photographer1:45 p.m. – 10:55 p.m.

  • Florals1:30 p.m. – 11:45 p.m.

  • Catering2:30 p.m. – 11:30 p.m.

  • DJ3:30 p.m. – 11:00 p.m.

  • Officiant4:45 p.m. – 6:00 p.m.

The Budget Allocator

Where every dollar goes, before the first deposit.

Set the total and the guest count. The split follows how our events actually spend, with production called out on its own line.

Celebration
$85,000
180

At 180 guests, that is $472 a guest, all in.

  1. Venue13%$11,050
  2. Catering and bar29%$24,650
  3. Production: light, drape, floor, rentals14%$11,900
  4. Florals9%$7,650
  5. Photo and film10%$8,500
  6. Music and entertainment6%$5,100
  7. Attire and beauty5%$4,250
  8. Planning and coordination7%$5,950
  9. Stationery and details2%$1,700
  10. Contingency5%$4,250

Catering lands at $137 a guest: comfortable.

What the production line buysA draped ceiling, a raised stage for the band or the court, a white dance floor.

Sample split for a fictional planner, based on how events like these usually spend. Your proposal is built from real quotes.

Three ways to work with us

Planning, production, or both.

  1. 01 Planning and production We plan the year, design the room and build it with our own crew.12 to 18 months out · Two planners and our production crew on the day from$14,500
  2. 02 Production design Your planner has the day. We design and build the room: light, drape, floor, stage and sound.4 to 6 months out · A production lead and crew on the day from$8,500
  3. 03 Quinceañeras Misa to hora loca, planned in Spanish first, with the court rehearsed and the room built by our crew.9 to 12 months out · Two planners, our production crew and two vals rehearsals from$11,800

Sample prices for a fictional planner. Every proposal is written for your date, guest count and venue. Compare all three

Production

Planned by us, built by our crew.

Most planners hire out light, drape and the floor. We own the crew, so the plan and the room are the same thing.

  1. 01

    Light

    Pin-spots on every centerpiece, warm uplight on the walls, a monogram on the floor, and a lighting plot written for your room.

    • Pin-spots and uplights
    • Monogram and gobos
    • Lighting plot
    • Operator all night

  2. 02

    Drape

    Ceiling swags, wall drape to hide what the venue cannot move, and a ceremony backdrop that becomes the head-table wall.

    • Ceiling installations
    • Wall drape
    • Ceremony backdrop
    • Flip for reception

  3. 03

    Floor and stage

    A white or LED dance floor, a raised stage for the band or the court, and the entrance the grand entrance walks through.

    • Dance floors
    • Stages and risers
    • Entrance arches
    • Court seating

  4. 04

    Sound

    Wireless mics for vows and toasts, a separate feed for the mariachi, and a sound check on the Day Sheet.

    • Ceremony mics
    • Toast mics
    • Mariachi feed
    • Sound check

How the year runs

Twelve months to the morning after.

Full planning, in four of its eight stops.

  1. 12months

    The date and the place

    We
    Three venue tours, chosen against your guest count and your budget. We read the venue contract before you sign it.
    You
    A rough guest list. Two dates you would be happy with.

  2. 4months

    Production design

    We
    The lighting plot, the drape plan and the floor, drawn to your room and walked with the venue.
    You
    Approve one drawing. We handle the rest.

  3. 6weeks

    The walkthrough

    We
    We walk the venue with the caterer and the photographer, and time the walk from the suite to the aisle.
    You
    Final headcount, meal choices and the seating chart, in that order.

  4. 1week

    Final Day Sheet

    We
    One call with every vendor. The final sheet goes to each of them and to your wedding party.
    You
    Drop off the boxes: signage, favors, the guest book, the cake knife.

All eight, on Full planning

Events, on paper

Each one started as a sheet.

  1. 01 · Fort Worth · October

    Ana & Theo

    A downtown rooftop · 140 guests

    A north wind at 4 p.m. We moved the ceremony chairs twelve feet behind the parapet and nobody’s veil left the roof.

    10a12p2p4p6p8p10p12a ceremony 5:30 p.m. sunset 7:00 p.m.FLOOR

  2. 02 · Waxahachie · May

    Lucía & Marcus

    A ranch with a chapel · 210 guests

    Mass at 6:30, mariachi on the porch, sunset portraits during dinner. Two languages on every sign.

    10a12p2p4p6p8p10p12a ceremony 6:30 p.m. sunset 8:15 p.m.FLOOR

Fictional events, drawn for this demo. A planner’s own photos drop in beside each one.

All eight events

A sample review, written for this fictional planner

They planned with my mother in Spanish and with my daughter in English, and the vals happened at exactly 6:10. The entrance they built is the photo everyone kept.

Familia OrtegaGrand Prairie · 320 guests · Quinceañera
More sample reviews

Where we plan

Five cities, and the drive between them.

We plan where we can be on site by 7 a.m. and home after the last vendor leaves.

Questions

What couples ask on the first call.

01What budgets do you work with?

Most of our weddings and quinceañeras run $60,000 to $250,000 all in, and we take events from $15,000 for production design. The Budget Allocator shows how a total usually splits.

02How many events do you take a year?

Twenty-two, and never two on the same weekend. The planner you meet is the planner who runs your day.

03Do you work with our vendors, or only yours?

Yours. The bench is a starting point. We call every one of your vendors before the day and put their call times on the Day Sheet.

04Is the timeline on this page real?

It is how we start every Day Sheet. Your real one adds your venue’s rules, your family photo list and every vendor’s confirmed call time.

05Do you plan in Spanish?

Yes. Meetings, the Day Sheet and the signage can be in English, Spanish or both.

06How does payment work?

A retainer holds your date, and the rest is split across the year. The exact schedule is in your proposal.

Twenty-two events a year

Is our date open?

One wedding a weekend, so we never split a team. Next Saturdays we can still take:

  1. Sat, Dec 19
  2. Sat, Jan 16
  3. Sat, Jan 23
  4. Sat, Jan 30
  5. Sat, Feb 6
  6. Sat, Feb 13

Demo dates, generated for this demo. Not a real calendar.

Ask about our date